Tax Deduction List for Small Businesses (U.S.)

Use this checklist to track what you can legally deduct from your business income and save money on taxes.
(Always keep receipts and proof of business purpose!)

🏢 Business Operations

• Office rent or home office portion
  
  

• Utilities (electricity, internet, phone)
  
  

• Office supplies (paper, pens, printer ink, etc.)
  
  

• Software subscriptions (QuickBooks, Canva, Zoom, etc.)
  
  

• Website and domain costs
  
  

  🚗 Business Travel & Vehicle

• Mileage or actual auto expenses
  
  

• Gas, maintenance, insurance (if used for business)
  
  

• Parking and tolls
  
  

• Business trips (airfare, hotels, taxis, meals — 50%)
  
  

💼 Professional & Administrative

• Accounting, bookkeeping, or legal fees
  
  

• Business licenses and permits
  
  

• Continuing education, trainings, or certifications
  
  

• Business insurance
  
  

👥 Marketing & Sales

• Advertising (Google, Facebook, flyers, etc.)
  
  

• Branding, design, or photography costs
  
  

• Client gifts (up to $25 per person)
  
  

• Meals or coffee with clients (50%)
  
  

🧾 Employee & Contractor Costs

• Wages, bonuses, and payroll taxes
  
  

• Independent contractor payments (1099)
  
  

• Employee benefits (health insurance, retirement)
  
  

  💳 Financial Expenses

• Bank and credit card fees
  
  

• Business loan or equipment interest
  
  

• Merchant fees (PayPal, Stripe, etc.)
  
  

  💻 Other Common Deductions

• Depreciation (equipment, vehicles, property)
  
  

• Repairs and maintenance
  
  

• Subscriptions or memberships (industry-related)
  
  

✅ Tip from Elena:
Keep business and personal accounts separate, that’s the easiest way to prove deductions and avoid IRS issues.