Premium Accounting & Billing Office for Small HoReCa Businesses
Sales tax, tips, prime cost, payroll, and cash flow — handled. One firm. Flat monthly fee.
We're not just your bookkeeper. We're the financial back-office of your restaurant, café, bar, or boutique hotel — keeping your sales tax filed, your tips reported, your food cost under control, and your decisions backed by real numbers, not by whatever Toast shows you on Sunday night.
For Florida hospitality operators doing $500K to $10M in annual revenue.
15+ years of experience in U.S. accounting.
Russian, Ukrainian, and English spoken. Based in Miami, serving HoReCa businesses across Florida.
📞 (305) 458-8924
WHAT WE ACTUALLY DO
Hospitality accounting isn't general bookkeeping. Tips have IRS rules. Sales tax has county-level surtaxes. Liquor sales have ABC reporting. Food cost has to be measured weekly or it isn't measured at all. Get any of it wrong and it costs you margin, payroll, or a license.
We take ownership of the entire financial side of your HoReCa business:
Sales Tax & Food/Beverage Tax — Florida state sales tax plus county discretionary surtax, filed monthly with Florida DOR. Marketplace facilitator sales through DoorDash, Uber Eats, Grubhub reconciled correctly so you don't pay tax twice on the same revenue.
Tip Reporting & Payroll Oversight — Form 8027 tip allocation, FICA tip credit applied, tip pool tracked, weekly payroll reviewed before it runs. We make sure tips on the W-2 match tips on the POS — every pay period.
POS Integration & Daily Sales Reconciliation — Toast, Square, Clover, Lightspeed connected to QuickBooks Online or Restaurant365. Daily sales summary auto-posted, deposits matched, voids and comps tracked. No 4-hour Monday morning reconciliation.
Prime Cost & Margin Reporting — weekly prime cost report: food cost percentage, beverage cost percentage, labor cost percentage, all measured against revenue. The single number that decides whether your restaurant is making money or burning it.
Vendor Management & COGS — Sysco, US Foods, PFG, and local supplier invoices coded by category, AP scheduled to protect cash, inventory tracked at the level your operation needs. Liquor, beer, wine, and food broken out for compliance and analysis.
Billing & Receivables — catering invoices out on time, hotel folios reconciled, banquet deposits tracked, corporate accounts chased before they age past 60.
Cash Flow & Reporting — real 13-week cash forecast, not a hope. You'll know two months in advance whether next payroll is going to hurt — and what to do about it before it does.
1099 Processing — entertainers, musicians, DJs, cleaning contractors, repair vendors. W-9 collected at hire, 1099-NEC filed in January. No scramble. No missed forms.
Financial Discipline — a chart of accounts built for restaurants and hotels, categorization standards by location, comp and void policies, accountable processes. The structure that separates a $1M single location from a $10M group.
This is what we mean by holistic accounting. Most firms touch a piece. We run the back-office.
WHO THIS IS FOR
Florida hospitality operators doing $500K to $10M in revenue:
Independent restaurants — single and multi-location
Cafés, coffee shops, and bakeries
Bars, lounges, and craft cocktail concepts
Boutique hotels, B&Bs, and inns
Catering companies and event venues
Multi-truck food truck operations
Restaurant groups and hospitality holdings
Concepts with mixed dine-in, delivery, and catering revenue
If your business sells food, beverage, or rooms in Florida — we understand your books inside out.
Who this isn't for:
Pre-opening concepts before first revenue
Single food trucks under $300K
Tax-only filers — we don't do one-off returns
Operators who want someone to "clean up Toast" once a quarter (we work monthly, or not at all)
Cannabis, vape, or smoke-shop operations
We provide accounting services to property managers across Florida, including Miami, Fort Lauderdale, Orlando, and Tampa.
Russian-speaking support is available.
THREE WAYS TO WORK WITH US
Monthly HoReCa Bookkeeping — from $850/mo
For single-location cafés, bars, and small restaurants that need clean books, on-time sales tax, and accurate tip reporting. Daily sales reconciliation, transaction coding, monthly close, sales tax filing, year-end package ready for your CPA.
Best for: single-location concepts doing $500K–$1.5M. [See what's included →]
Monthly HoReCa Accounting — from $1,800/mo
Everything in Bookkeeping, plus weekly prime cost reports, payroll oversight, vendor AP management, 1099 processing, KPI tracking, and a monthly review call. This is what most growing restaurants actually need.
Best for: $1M–$5M restaurants, multi-concept owners, busy bars with significant liquor inventory. [See what's included →]
Fractional Controller for HoReCa — from $3,200/mo
The full back-office for serious operators. Controller-level oversight, multi-location and multi-entity consolidation, weekly prime cost by location, 13-week cash flow forecasting, banquet and catering revenue tracking, hotel folio reconciliation, and a strategic monthly review. Replaces a $130K+ in-house hire.
Best for: $3M–$10M restaurant groups, boutique hotels, catering companies, and multi-location operators [See what's included →]
WHY OWNERS HIRE US
Flat pricing. You'll know the exact monthly cost before we sign.
No "this month ran a few hundred more" emails.
Hospitality-aware. We know what restaurant and hotel books are supposed to look like — and why generic bookkeepers consistently get tips, comps, and COGS wrong.
Same-day response. During business hours, you'll hear back within 4 hours. Most days, within one.
Plain English. We explain numbers the way an operator needs to hear them — not the way a textbook teaches them. Russian and Ukrainian also available if it helps you trust the conversation more.
Owner-led work. Your account isn't handed to a junior associate. The person reviewing your books is the person who signed your contract.
Industry depth. We've worked inside restaurants, bars, and hospitality groups for 15+ years. We know what prime cost should run for a steakhouse vs. a coffee shop vs. a bar — and we know when your numbers are telling you something's off in the kitchen.
One firm, full scope. Sales tax, tips, payroll oversight, COGS, prime cost, 1099s, cash flow. No coordinating across three vendors.
OUR APPROACH
Every HoReCa engagement starts with one thing: getting the daily sales reconciliation right.
You can't run a restaurant on books where the POS deposits don't match the bank, the comps and voids aren't tracked, the tips on the W-2 don't match the tips on the POS, and last quarter's sales tax was filed off a guess.
So in your first 30–60 days with us, we don't sell you on dashboards. We rebuild the foundation. Daily sales reconciliation set up properly. Chart of accounts built for your concept. Sales tax position audited and corrected. Tip reporting brought into compliance. Vendor list and COGS categories cleaned up.
Once the foundation is clean, the prime cost reports become real. Once prime cost is real, you can actually run the restaurant on numbers instead of feel. Once you're running on numbers, the next location opens for the right reasons — not the wrong ones.
That's the order. There's no shortcut.
Accounting and Consulting for Florida HoReCa Businesses
Let's take a look at your books — free.
Thirty minutes. No pitch, no obligation. You'll walk away knowing exactly what's working, what's broken in your sales tax, tip reporting, or prime cost — and what it'll cost to fix.
📩 Message us now — we're ready to help!
✅ Fast response
✅ English, Russian & Ukrainian