Premium Accounting & Billing Office for Small Property Management Companies
Trust accounts, owner statements, tax filings, and cash flow — handled. One firm. Flat monthly fee.
We're not just your bookkeeper. We're the financial back-office of your property management business — keeping your trust account clean, your owner statements accurate, your tax filings on time, and your decisions backed by real numbers, not by whatever AppFolio looks like at 11pm.
For Florida property managers, brokers, and rental portfolio owners running 5 to 200 doors.
15+ years of experience in U.S. accounting.
Russian, Ukrainian, and English spoken. Based in Miami, serving property managers across Florida.
📞 (305) 458-8924
WHAT WE ACTUALLY DO
Property management accounting isn't general bookkeeping. Trust accounts have rules. Owner statements have an audience. Tourist Development Tax has deadlines that don't move. Get any of it wrong and it costs you a license, a client, or both.
We take ownership of the entire financial side of your PM business:
Trust Account Reconciliation — monthly three-way reconciliation between your bank statement, your property management software ledger, and your tenant/owner liability balances. DBPR-aligned. Audit-ready every month, not only in the week before a regulator calls.
Owner Statements & Reporting — clean, owner-friendly statements that go out on time and don't generate a wave of "what is this charge" emails. Per-property P&L, portfolio rollups, vacancy and delinquency tracking. Monthly clarity for them, monthly oversight for you.
Sales Tax & Tourist Development Tax — Florida state sales tax on short-term rentals plus county-level TDT for every jurisdiction you operate in. Miami-Dade, Broward, Orange, Pinellas, Hillsborough, Lee, Collier — we know the portals, the deadlines, and the rates.
1099 Processing for Vendors — W-9 collection from every contractor at onboarding, payment tracking through the year, 1099-NEC filing in January. No scramble. No missed forms. No penalty letters in February.
Billing & Receivables — rent collection oversight, late fee tracking, owner draws scheduled, security deposits reconciled to the dollar. Money moves on time and lands where it should.
Cash Flow & Reporting — operating cash separated from trust, real 13-week forecasting on the management company side, and per-property profitability so you know which doors are worth keeping and which are bleeding you dry.
Financial Discipline — a chart of accounts built for property management, categorization standards applied across properties, vendor controls, owner ledger hygiene. The structure that separates a 30-door operator from a 200-door one.
Thisis what we mean by holistic accounting. Most firms touch a pie ce. We run the back-office.
WHO THIS IS FOR
Florida property management businesses and rental operators:
Licensed property management companies (5–200 doors)
Real estate brokers with a property management division
Short-term rental and Airbnb operators (5+ properties)
Vacation rental management companies
Multi-property landlords and rental portfolio owners
Real estate investors holding through multiple LLCs
Mixed long-term and short-term portfolios
If you collect rent, hold money in trust, pay owners, and file 1099s — we understand your books inside out.
Who this isn't for:
Single-property landlords (you don't need this level of structure)
Pre-license operators or hobby investors
Tax-only filers — we don't do one-off Schedule E returns
Brokers who want someone to "just clean up the software" once a year (we work monthly, or not at all)
We provide accounting services to property managers across Florida, including Miami, Fort Lauderdale, Orlando, and Tampa.
Russian-speaking support is available.
THREE WAYS TO WORK WITH US
Monthly PM Bookkeeping — from $850/mo
For small property managers and short-term rental operators who need clean books, accurate trust reconciliation, and on-time tax filings. Bank and trust account reconciliation, transaction coding, monthly close, sales tax and Tourist Development Tax filing, year-end package ready for your CPA.
Best for: 5–30 long-term doors or 5–15 short-term properties. [See what's included →]
Monthly PM Accounting — from $1,800/mo
Everything in Bookkeeping, plus owner statement review, 1099-NEC processing, vendor oversight, KPI tracking, and a monthly review call. This is what most growing PM companies actually need.
Best for: 30–100 doors, mixed portfolios, multi-county operations. [See what's included →]
Fractional Controller for PM — from $3,200/mo
The full back-office for serious operators. Controller-level oversight, multi-entity consolidation, broker-grade trust account compliance, 13-week cash flow forecasting on the management company, owner reporting at scale, and a strategic monthly review. Replaces a $130K+ in-house hire.
Best for: 100–200+ doors, multiple entities, fast-growing PM businesses, or brokers preparing for a DBPR review. [See what's included →]
WHY PROPERTY MANAGERS HIRE US
Flat pricing. You'll know the exact monthly cost before we sign.
No "this month ran a few hundred more" emails.
DBPR-aware. We know what a Florida property management trust account is supposed to look like — and what it can't look like if a regulator opens the file.
Same-day response. During business hours, you'll hear back within 4 hours. Most days, within one.
Plain English. We explain numbers the way an operator needs to hear them — not the way a textbook teaches them. Russian and Ukrainian also available if it helps you trust the conversation more.
Owner-led work. Your account isn't handed to a junior associate. The person reviewing your books is the person who signed your contract.
Industry depth. We've worked inside property management operations and rental portfolios for 15+ years. We know what "good books" look like for a PM business — not the generic version your last accountant handed you.
One firm, full scope. Trust reconciliation, sales tax, TDT, 1099s, owner statements, cash flow, year-end. No coordinating across three vendors.
OUR APPROACH
Every PM engagement starts with one thing: getting the trust account right.
You can't run a property management business on books where the trust reconciliation is six months behind, the owner statements don't tie to the ledger, and the TDT filing was last touched by whoever was at the front desk in 2023.
So in your first 30–60 days with us, we don't sell you on dashboards. We rebuild the foundation. Three-way trust reconciliation. Chart of accounts cleanup. Owner balance verification. Sales tax and Tourist Development Tax audit and catch-up filing if needed. Vendor list cleaned, W-9s collected, 1099 history reconciled.
Once the foundation is clean, the reports become useful. Once the reports become useful, the conversations with owners change. Once the conversations change, you keep more doors — and add new ones without breaking.
That's the order. There's no shortcut.
Accounting and Consulting for Florida Property Management
Let's take a look at your books — free.
Thirty minutes. No pitch, no obligation. You'll walk away knowing exactly what's working, what's broken in your trust account or owner statements, and what it'll cost to fix.
📩 Message us now — we're ready to help!
✅ Fast response
✅ English, Russian & Ukrainian