Use this checklist to track what you can legally deduct from your business income and save money on taxes.
(Always keep receipts and proof of business purpose!)
🏢 Business Operations
Office rent or home office portion
Utilities (electricity, internet, phone)
Office supplies (paper, pens, printer ink, etc.)
Software subscriptions (QuickBooks, Canva, Zoom, etc.)
Website and domain costs
🚗 Business Travel & Vehicle
Mileage or actual auto expenses
Gas, maintenance, insurance (if used for business)
Parking and tolls
Business trips (airfare, hotels, taxis, meals — 50%)
💼 Professional & Administrative
Accounting, bookkeeping, or legal fees
Business licenses and permits
Continuing education, trainings, or certifications
Business insurance
👥 Marketing & Sales
Advertising (Google, Facebook, flyers, etc.)
Branding, design, or photography costs
Client gifts (up to $25 per person)
Meals or coffee with clients (50%)
🧾 Employee & Contractor Costs
Wages, bonuses, and payroll taxes
Independent contractor payments (1099)
Employee benefits (health insurance, retirement)
💳 Financial Expenses
Bank and credit card fees
Business loan or equipment interest
Merchant fees (PayPal, Stripe, etc.)
💻 Other Common Deductions
Depreciation (equipment, vehicles, property)
Repairs and maintenance
Subscriptions or memberships (industry-related)
✅ Tip from Elena:
Keep business and personal accounts separate, that’s the easiest way to prove deductions and avoid IRS issues.